Voluntary roles at Ulfah Arts

For further information on any voluntary post please contact:

Naz Koser

Ulfah Arts
Unit 16 Highgate Craft Centre
8 Highgate Square
Birmingham
B12 0DU

0121 446 4460
07861 385 147
www.ulfaharts.co.uk
collective@ulfaharts.co.uk

Newsletter Co-ordinator

Voluntary

Skills to be gained

* How to extract relevant information from the organisation to ensure effective communication

* How to plan the development of a Newsletter strategically

* How to manage large scale mailings

* Creativity in displaying and communicating information

* Working to deadlines, reliability and confidentiality

* Problem solving

* Using initiative

* Awareness of legislation – child protection and data protection

Duties

* To agree work programme

* To create bi-monthly newsletter

* To make recommendations that will lead to the improvement of the Newsletter

* To ensure all stationary (including toner) is in place and team on standby for mailing

* To ensure relevant information is obtain from people to include in Newsletter. This includes Ulfah Arts Partners

* To report any problems immediately

* To check consent for any images used.

* To ensure work is saved and back up

Person Specification

* To understand the importance of communication

* To show an understanding of Ulfah Arts and be commitment to its operation

* To be interested in marketing and PR

* To respect the office and procedures

* To keep all information on Ulfah Arts confidential

* To be reliable and communicate any problems or absences

Membership/database Co-ordinator

Voluntary

Skills to be gained

* How to use excel

* How to work with data and to ensure work is saved and back up

* Creating databases

* Working with systems and processes

* Working to deadlines, reliability and confidentiality

* Problem solving

* Using initiative

* Awareness of legislation – child protection and data protection

Duties

* To agree work programme

* To update the membership database

* To file away membership forms

* To create membership cards ready for mailing

* To set up and create further databases including email

* To make recommendations that will lead to the effective running of the database. E.g. research database software/packages

* To ensure databases are saved and back up

* To report any problems immediately

Person Specification

* To understand the importance of communication

* To show an understanding of Ulfah Arts and be commitment to its operation

* To be interested in IT and marketing

* To respect the office and procedures

* To keep all information on Ulfah Arts confidential

* To be reliable and communicate any problems or absences

Potential commitment – one day a week

Sponsorship Co-ordinator

Voluntary

Skills to be gained

* How to research organisations targeted for sponsorship

* How to generate leads

* How to communicate the benefits of Ulfah Arts

* Presentation skills

* Negotiation skills

* Creativity in displaying and communicating information

* Working to deadlines, reliability and confidentiality

* Problem solving

* Using initiative

* Awareness of legislation – child protection and data protection

Duties

* To agree work programme

* To set up a sponsorship database by research organisations

* To design a sponsorship pack

* To network and actively meet potential sponsors

* Follow up leads

* Setting up meetings for potential pitches

* To report any problems immediately

* To ensure work is saved and back up

Person Specification

* To understand the importance of communication

* To show an understanding of Ulfah Arts and be commitment to its operation

* To be interested in marketing, sponsorship and PR

* To respect the office and procedures

* To keep all information on Ulfah Arts confidential

* To be reliable and communicate any problems or absences

Potential Commitment – one day a week

Website Co-ordinator

Voluntary

Skills to be gained

* How to develop a website using Moon fruit software

* How to extract relevant information from the organisation to ensure effective communication

* How to plan the development of a website strategically

* Creativity in displaying and communicating information

* Working to deadlines, reliability and confidentiality

* Problem solving

* Using initiative

* Awareness of legislation – child protection and data protection

Duties

* To agree work programme

* To ensure regular updates to the Ulfah Arts Website

* To make recommendations that will lead to the effective running of the site

* To ensure relevant information is obtain from people in order for updates to take place

* To report any problems immediately

* To check consent for any images used.

* To ensure work is saved and back up

Person Specification

* To understand the importance of communication

* To show an understanding of Ulfah Arts and be commitment to its operation

* To be interested in Web design and creativity

* To respect the office and procedures

* To keep all information on Ulfah Arts confidential

* To be reliable and communicate any problems or absences

Website: ULFHA ARTS